Position Title: Administrative Assistant
Reports To: Business Administration Director

Status: Full-Time Benefits Eligible
Pay Range: 40,000-45,000 (based on experience)
Schedule: Work Schedule is 8:30-4:30 M-F

Location: St Brendan in Hilliard, Ohio

Position Summary
The Administrative Assistant provides professional administrative and front-office support for a large Catholic parish, supporting the Pastor, pastoral staff, ministries, and parishioners. This role ensures smooth daily office operations, accurate sacramental recordkeeping, timely communications, and courteous front-desk service while maintaining strict confidentiality and pastoral sensitivity.

Essential Duties and Responsibilities
Key Responsibilities
· Serve as primary front desk/contact person: greet visitors, answer and route calls, manage voicemail, and respond to general parish inquiries.

· Maintain sacramental records and documentation: accurately record Baptisms, Confirmations, First Reconciliation, Marriages, and Deaths; prepare and issue sacramental certificates following diocesan policies; verify eligibility for sponsor/godparent letters and other requests.

· Coordinate Mass intentions and maintain the Mass book; process associated requests and offerings.

· Oversee office operations: maintain central office calendar, order and manage office supplies, coordinate mailings and courier services, and arrange service/maintenance for office equipment.

· Support parish programs and volunteer coordination by preparing materials, assembling packets (new-member, sacramental prep), and assisting with event logistics as needed.

· Liaise with ministries and external agencies (e.g., Saint Vincent de Paul) to route requests and coordinate assistance.

· Participate in staff meetings, maintain professional communication, and uphold

Other Responsibilities
· Maintain professionalism and strict confidentiality in all aspects of the role.

· Perform additional duties as assigned to support parish operations.

Skills/Qualifications
· Position requires a minimum of high school education, but additional higher education is preferred.

· Must be proficient in Microsoft Office Suite, primarily Word and Excel, and exhibit the ability to master computer programs used by parish.

· Ability to generate and interpret data from the parish database.

· This position requires a high level of accuracy in work, attention to detail, and organizational skills.

· Ability to meet established deadlines.

· Ability to answer a multi-line phone and to greet visitors.

· Ability to use office equipment that is within the scope of the job.

· Must be able to successfully pass BCI and FBI background checks. Must attend a Protecting God’s Children class.